Zapier for Nonprofits: 15% Off, and Why Tasks Matter More

Zapier gives nonprofits 15% off. That is the whole offer, and it is smaller than most nonprofit software discounts: Slack and monday.com give some charities their core plan free, and Make gives eligible organizations a year of its Pro plan at no cost. Zapier’s discount applies to one paid plan for your organization, it excludes pay-per-task charges, and it does not touch the bigger cost driver, which is how many tasks your workflows use. We read Zapier’s pricing page, nonprofit page and help articles, and the competing offers, on 10 November 2026. Prices are in US dollars.

What Zapier costs, and with the discount

List prices come from Zapier’s pricing page, which bills yearly plans at 33% off the monthly rate. The page says “an additional 15% discount is available for non-profits, excluding pay-per-task charges”, so the last column applies 15% on top of yearly billing. That column is our arithmetic, not a figure Zapier prints. Professional and Team come in larger task tiers at higher prices; the table shows the entry tier of each. New accounts get a 14-day free trial of Professional with no credit card.

The discount is worded two ways. Zapier’s nonprofit page says “a 15% discount on a single plan for your organization”, and its discounts help article says “15% discount on any paid plan (excluding any pay-per-task charges)”. Read together: any one paid plan, once per organization. Zapier says nothing about whether the discount extends to its separately priced Chatbots and Agents products, so ask before you buy those.

Who qualifies, and how to apply

Zapier is more open than most vendors. The discounts article says required documentation varies by country, so charities outside the United States can apply with their own country’s proof of status. For a US organization, that proof is its IRS 501(c)(3) determination letter. Unlike Make, which excludes organizations with political or religious affiliations, Zapier’s pages name no excluded types.

1. Create a Zapier account, or use the free trial.
2. Apply from the nonprofit page’s “Apply for discount” link and upload your proof of status.
3. Wait for Zapier’s review. Once approved, the discount is applied automatically at checkout and shows on invoices.
4. Then choose the plan, yearly if you can, since the 15% stacks on the yearly saving.

The help article adds that the nonprofit discount “does not grant tax exemption”, which is a separate request to Zapier’s billing team with your tax ID. If you are exempt from sales tax, make both requests. Our nonprofit software discounts guide explains how the validation systems behind offers like this work.

Tasks are the real price

Zapier charges by the task, and its help article defines one simply: “A task is any successful action that runs in Zapier.” Triggers never use tasks, and nor do filters, paths, formatter and delay steps, test runs, or failed steps. So the number that matters is how many actions each workflow takes, multiplied by how often it runs.

Two typical workflows at 200 gifts or sign-ups a month use 1,000 tasks, more than Professional’s 750. Before choosing a tier, list your workflows, count the actions in each, and multiply by a busy month, not an average one. Year-end giving can multiply a month’s gifts, and a workflow that fits in October can run out in December.

Three workflows worth paying for

Most charities get their money’s worth from a handful of workflows that remove re-typing between systems. Three common ones, with the task arithmetic:

New online gift. Trigger: a gift on your donation platform. Actions: create or update the donor in the CRM, add them to the right email list, and post an alert in your staff chat, such as Slack, for gifts above a set amount. With a filter step in front of the alert, which uses no tasks, that is two or three tasks per gift. At 150 gifts a month it fits Professional’s 750 tasks with room for one more workflow.

Event registration. Trigger: a ticket sold. Actions: add the attendee to the CRM, tag them for the event’s follow-up emails, and add a row to the seating spreadsheet. Three tasks per ticket, concentrated in the weeks before the event, so check the month of the event rather than the average.

Volunteer sign-up. Trigger: a form submission. Actions: add a row to the volunteer roster, send the welcome email with the next steps, and notify the coordinator. Three tasks per sign-up. If you run volunteers in a project tool such as monday.com, the roster step can create a task there instead.

What these have in common is that each removes a step someone would otherwise forget. The thank-you that goes out the same day, and the donor record that exists before the next appeal, are where automation pays for itself. Our guide to nonprofit data and reporting covers keeping the records clean once they arrive.

Professional or Team?

Professional is for one user, and the price difference makes it tempting. With the nonprofit discount on yearly billing, Team costs about $500 a year more than the entry Professional tier. But a one-user plan means one person owns every workflow, every connection to your CRM and donation platform, and the login. When that person leaves, the automations go with their knowledge of them.

Choose Team when more than one person will build or maintain workflows, or when continuity matters more than the $500. If you stay on Professional, create the account on an organizational email address, not a person’s, and keep a short written record of each workflow: what triggers it, what it does and which accounts it connects.

What happens when you run out

On paid plans, Zapier switches to pay-per-task billing when you pass your allowance, so workflows keep running. Its pay-per-task article says the cap “is set at 3 times your plan’s task limit”, and that if you turn the feature off, your workflows stop at the limit. The pricing page says extra tasks are billed at 1.25 times your plan’s normal task rate on yearly plans and 2.5 times on monthly plans, and the nonprofit discount does not apply to them.

For a charity that means two decisions. Turn pay-per-task on if a stopped workflow would mean unreceipted gifts or lost volunteer sign-ups. Turn it off if the budget matters more than continuity, and set a reminder to check usage before each big appeal. Either way, overage on a yearly plan costs far less per task than on a monthly one. The Free plan has no pay-per-task at all: at 100 tasks, everything simply stops.

The free plan, honestly

Zapier’s free plan gives 100 tasks a month, two-step workflows and one user. Two-step means one trigger and one action: a new gift adds a row to a spreadsheet, or a form sign-up adds someone to an email list. That is enough to try Zapier and to automate one small job. It is not enough for a donation workflow that touches a CRM, an email list and a thank-you, which needs multi-step workflows on a paid plan.

The cheaper ways to automate

Make’s NGO program is the strongest offer: “a one-year Make Pro plan with 40,000 operations per month”, for registered nonprofits that operate year-round and can show measurable results. It excludes organizations with political or religious affiliations, and schools, and renewal is at Make’s discretion, with reminder emails before expiry. If you qualify, a year free is worth trying before paying Zapier.

Microsoft’s nonprofit offer prices Power Automate Premium at “$3.75 (USD) per user per month, paid yearly”. It works best for charities already on Microsoft 365, where it connects to Outlook, SharePoint and Teams. n8n offers “a 30% discount code on all n8n cloud plans” to verified nonprofits that request it from support, and publishes a self-hosted version for organizations with technical staff.

Zapier’s advantage is its catalogue of app connections. It lists integrations for Givebutter, Donorbox, Bloomerang and Salesforce. Before choosing any automation tool, check that your CRM, donation platform and email tool are all supported.

Before you automate donor data

Automations copy personal information between systems, which multiplies the places it can leak. Connect each app with an organizational account rather than a staff member’s, store the credentials in a shared password manager, and keep a written list of what each workflow moves where, so it survives staff turnover. Our data security guide covers the basics, and our guide to AI agents for nonprofits covers Zapier-style tools that act on their own.

Automation is also no substitute for the gift acknowledgment itself. A workflow can send a thank-you, but the IRS wording for gifts of $250 or more still has to be right, so build it from our donation receipt template. Zapier has no commercial relationship with this site, and we take no referral fees.

Questions people ask

Does Zapier have a nonprofit discount?

Yes, 15% off one paid plan for your organization, excluding pay-per-task charges. You apply from Zapier's nonprofit page with proof of status, such as a 501(c)(3) letter in the United States, and the discount is applied at checkout once approved.

How much does Zapier cost a nonprofit?

Professional at 750 tasks a month is $239.88 a year billed yearly, about $203.90 with the 15% discount. Team, with 2,000 tasks and up to 25 users, is $828 a year, about $703.80 with the discount. The free plan is $0 for 100 tasks.

Does the Zapier nonprofit discount stack with annual billing?

Zapier's pricing page describes it as an additional 15% discount, and annual subscriptions are billed at 33% off the monthly rate, so the two combine. It does not apply to pay-per-task charges for extra tasks.

Is Zapier free for nonprofits?

Only the free plan, which anyone can use: 100 tasks a month, two-step workflows and one user. There is no free paid plan for nonprofits. Make's NGO program, by contrast, gives eligible organizations a year of Make Pro free.

What counts as a task in Zapier?

Any successful action. Triggers, filters, paths, formatter and delay steps, test runs and failed steps do not use tasks. A workflow that adds a donor to a CRM and an email list uses two tasks each time it runs.

What happens if a nonprofit runs out of Zapier tasks?

On paid plans, pay-per-task billing keeps workflows running up to three times your plan's limit, at 1.25 times the normal rate on yearly plans and 2.5 times on monthly plans. If you turn it off, workflows stop at the limit. The free plan simply stops.

Can charities outside the US get Zapier's nonprofit discount?

Yes. Zapier says required documentation varies by country, so an organization provides its own country's proof of nonprofit status rather than a 501(c)(3) letter.

What is the best Zapier alternative for nonprofits?

Make, if you qualify for its NGO program, which gives a year of Make Pro free with 40,000 operations a month. Power Automate Premium at $3.75 a user a month suits Microsoft 365 users, and n8n gives verified nonprofits 30% off its cloud plans.

This is reference information, not legal or tax advice. Rules vary by state and change over time. For a decision that carries real consequences, check the current text at irs.gov or your state registry, and talk to a nonprofit attorney or CPA.