Best Project Management Software for Nonprofits, Priced

The best project management software for most nonprofits is monday.com, which gives eligible charities their first 10 seats free on its Pro plan and 70% off after that, so a team of 25 pays $1,026 a year. Trello is the cheapest simple option at 75% off, and Asana suits teams that want free guest access at 50% off. Before you choose, check two things this page lays out: whether volunteers cost a seat, and whether the discount excludes your type of charity.

Project management tools rarely design their pricing around unpaid people, and their nonprofit programs differ more than the headline percentages suggest. Airtable’s program excludes churches and private foundations. Basecamp counts every person you add. Atlassian’s free licence stops being free at the 26th seat. We read each vendor’s pricing page, nonprofit page and help articles on 2 November 2026, and worked out what the same two teams would pay. Prices are in US dollars as the vendors displayed them, on annual billing unless we say otherwise, before tax and AI add-ons.

The tools at a glance

What a team of 10 and a team of 25 pay

Our calculation from each vendor’s published prices. We have assumed the percentage comes off the annual price for Asana, Trello and Notion, and that Basecamp’s 10% applies to every package; Notion does not say whether its 50% is off the annual or monthly rate, and on the monthly rate its figures would be $1,440 and $3,600. Teams above 25 on Jira pay for every seat at 75% off, not only the extra ones. Team size is rarely fixed, so test the next step up too: at monday.com an 11th person means buying a lot of five seats, which is $342 a year.

Whether volunteers cost you a seat

This is the question that separates a charity’s buying decision from a company’s. A company counts staff; a charity may have six staff and sixty volunteers. Every vendor answers it differently, and none of the guest rules we read uses the word volunteer.

There is a catch in the wording. Most of these allowances were written for clients and contractors, and several tie the definition of a guest to a different email domain. So a volunteer using a personal Gmail address generally qualifies, and a volunteer you gave an address on your own domain may not. If your volunteers have charity email addresses, ask the vendor in writing before you count on free access. For rosters, shifts and hours, a project tool is the wrong instrument anyway: see volunteer management software, and how to recruit volunteers for the people side.

The tools

monday.com

monday.com’s nonprofit plan offers “10 first seats for free, and a 70% discount per seat from the 11th seat”, with extra seats sold only in lots of five, and 33% off Enterprise. Its support article says the free seats cover the work platform, CRM, Service and Dev products on Pro. Pro lists at $19 a user a month on annual billing, and its nonprofit calculator shows $68.40 a seat a year.

The conditions are worth reading. Eligibility requires valid charitable status, verified by Goodstack, and excludes hospitals and health insurers, chambers of commerce and trade associations, government-managed nonprofits, professional sports, fraternal societies, political organizations, and schools, colleges and universities. You must agree to a one-year subscription and reconfirm eligibility each year, or “you will be charged the full service price”. monday also asks recipients for information for a case study or testimonial. Best for most teams of up to 25 whose charity type is not excluded.

Trello

Trello sits under Atlassian’s Social Impact licence, which gives 75% off Standard, Premium and Enterprise, or 85% off for organizations registered in low and lower-middle income countries. Verification is through Goodstack and Atlassian decides “at its sole discretion”. It requires a recognized nonprofit that is non-governmental and non-political, and it excludes professional associations, unions, fraternities, hospitals, rehabilitation, schools and PTAs, professional sports, endowment funds and military support. Religious organizations are not on the list. List prices are $5 for Standard and $10 for Premium on annual billing. The free plan allows up to 10 collaborators and 10 boards per workspace, which is enough for many small charities. Best for simple task boards.

Jira and Teamwork Collection

Few lists mention that the same Atlassian licence makes Jira and Teamwork Collection (Jira, Confluence, Loom and Rovo) free up to 25 seats, on annual billing only. The trap is the 26th person. Atlassian’s own example: above 25 seats, “an organization in the United States will pay for all 26 users at 75% off the list price.” Budget for that before you grow into it. We did not read Jira’s per-seat price, so we have not costed it above 25. Jira is built for software teams and takes more setting up than the others here. Best for a technically minded team that will stay under 25.

Asana

Asana offers “a discount of 50% off a Starter or Advanced plan”, which its pricing FAQ ties to annual plans. It is open to 501(c)(3)s, public libraries and international equivalents, and excludes “Hospitals and hospital auxiliaries.” Verification is through Goodstack, and the discount “lasts forever unless you choose to leave Asana.” Starter lists at $10.99 and Advanced at $24.99 a user a month on annual billing. Starter brings forms and unlimited free guests; branching forms need Advanced. The nonprofit page names grant management as a use case. The free Personal plan is for two users only. Best for cross-team projects where outside partners need access.

Notion

Notion gives “civil society organizations worldwide” 50% off its Business plan, for up to three workspaces. That loose wording is the only eligibility rule it publishes, and it verifies in-house within 3 to 7 business days. Business lists at $20 a user a month on annual billing. It has the most nonprofit-specific templates of the group, including fundraising, board management, donation management and volunteer management, and it offers up to four hours of pro bono consulting. Guests are free. Best for a small team that wants policies, notes and projects in one place. If you use its AI features, set the rules first with an AI use policy.

Airtable

Airtable’s offer is “a 50% monthly discount per user on Team plans”, taken from the $24 monthly rate, giving $12 a user a month. Annual billing normally brings Team to $20, so against that price the saving is 40%, not 50%. Its eligibility list is the strictest here: an organization may qualify only if it “Isn’t a church, association of churches, or other religious/evangelical organization”, is not a hospital or care provider, is not a “private grant-making, independent, or operating foundation”, does no political or legislative activity and does not attempt “to influence public opinion”. That last clause could catch many advocacy charities. AI is not available on nonprofit plans. Billing rules charge for anyone who can comment or edit, but read-only users and form submissions are free. Best for grant, program or beneficiary data that outgrows a spreadsheet, if your charity qualifies. Client records may need more than this; see case management software.

Basecamp

Basecamp is “10% off for registered 501(c)(3) non-profits”, the smallest discount here, and you must agree to use the account only for nonprofit work. Its packages are flat rather than per user: Pro at $79 a month for up to 10 users, Pro Plus at $99 for up to 15 and Pro Unlimited at $199 billed annually for unlimited users. Every person counts toward the cap, so volunteers are free only on Unlimited. For a charity with dozens of occasional helpers, that flat price can beat every per-seat tool here.

ClickUp

ClickUp advertises “an exclusive discount” through a form but publishes no percentage and no eligibility terms. Its help centre is more cautious: “We sometimes offer discounts to certain non-profit organizations”. List prices are $9 for Core and $17 for Business on annual billing. The free plan allows unlimited members but only 60 MB of storage and one form. Its guest rules are the most intricate of the group. Ask for your price in writing and compare it with the table above.

Teamwork.com, Smartsheet and Wrike

Teamwork says “We offer discounts to non-profit organizations” on its Desk pricing page, with no percentage, and lists Basics at $9.99 and Accelerate at $24.99. It is built around client services. Smartsheet lists Pro at $9 for up to 10 members and Business at $19, with no free plan on its pricing page. We found no nonprofit program on its site, though community posts suggest one existed; ask its sales team. Wrike lists Team at $10 for 2 to 15 users and Business at $25, and we found no nonprofit program either. Neither is a natural first choice for a charity unless you already use it or can negotiate.

Do you need a paid tool at all?

Many small charities do not. Before paying anything, compare what is free: Trello takes 10 collaborators, Jira 10 users with 2 GB, Airtable 5 editors, Teamwork 5 users, and monday.com and Asana two each on their free plans. A shared spreadsheet in Google Workspace for Nonprofits or a shared workbook in Microsoft 365 for nonprofits may be all you need. A paid tool earns its cost when deadlines are being missed because nobody can see who owns what, typically once you run several grants or programs at the same time.

Software does not replace a plan. Agree what the projects are first, using a strategic plan template, then build boards around them. And a project tool is not a donor database or an all-in-one system; for those, see nonprofit CRM and nonprofit management software.

Grant deadlines, the use most charities buy it for

The most common charity use is tracking grants: funder, deadline, report dates, who is writing what. Any tool here handles it with one board and a date field. Set up one item per grant with the application deadline and every reporting date, assign an owner to each, and turn on a reminder two weeks ahead. Asana and monday.com name grant management on their nonprofit pages; Notion has a donation management template covering grant and gift pipelines; we did not confirm a grant template on the others, and building your own takes under an hour. For the writing itself, see the grant proposal template and how nonprofit grants work. The same board layout works for an event countdown, once you have picked your event software.

Applying without losing money

• Check the exclusions before you migrate. Churches, foundations, hospitals, schools and political groups each fall foul of at least one program above.
• Have your IRS determination letter ready. Airtable asks for it directly, and Goodstack verifies for monday.com, Asana and Atlassian. Our software discounts guide explains how verification works.
• Apply before you pay. Airtable requires an account first and activation within four weeks. Basecamp will not refund earlier payments.
• Diarize renewal. monday.com reconfirms every year and bills full price if you lapse. Airtable says it auto-renews with the discount.
• Do not assume AI is included. Asana charges for AI requests separately and Airtable does not offer AI on nonprofit plans.

For how this fits with running the organization day to day, see how to run a nonprofit.

How this list was made

We read each vendor’s pricing, nonprofit and help pages on 2 November 2026. Where a vendor publishes no figure, as ClickUp and Teamwork do not, we say so and show list price only. Where we found no program, as with Smartsheet and Wrike, that means we could not find one on the vendor’s site, not that it could never give a discount. Exclusions are summarized; read the vendor’s own list before relying on it. Asana’s nonprofit page still mixes older plan names in its FAQ, and its top section and FAQ disagree about whether schools apply. No vendor paid to be included and we take no referral fees.